Assists Compensation staff with a project working with grant-funded job descriptions, including gathering, reviewing, and updating job descriptions. May assist with job evaluation of new and existing positions. Facilitates approval of final documents and file maintenance.
Please note, this position will work no more than 14.5 hours per week.
Essential Job Functions
- Assists in updating documentation on the job analysis/review process, which may include developing/updating flowcharts of business processes.
- Files and ensures ongoing maintenance of shared electronic files related to job descriptions, and reference files supporting job evaluations.
- Converts existing job descriptions to standard format per guidelines and template provided.
- Refers to elements of a job description, such as KSAs and Education/Experience sections to be more consistent with standard wording per guidelines provided, or as requested.
- Updates file names of job descriptions according to a standard file naming convention (for existing and new job descriptions), and updates master list of job descriptions on file.
- Researches comparable job descriptions via the internet, email, and phone calls with other school districts and similar industries.
- May assist with communicating location of online job descriptions via email and telephone to District employees, and staff at other school districts.
- Shares standard job description template with staff and leaders who are drafting job descriptions for review by Compensation, and provides guidance in preparation of files per established guidelines.
- May assist with posting completed job descriptions online which is accessible to the general public and FWISD employees.
- May assist with review/analysis of compensation processes and procedures, and shares best-practices with Compensation professionals and offers suggestions for operational efficiency and effectiveness.
- May assist with job evaluation of new and/or existing positions, including positions affected by a proposed reorganization.
- May assist with recommending benchmark positions by comparing FWISD job descriptions with job descriptions of other school districts that are conducting salary surveys.
- May coordinate meetings and documentation such as meeting notes, supporting schedules, and follow-up tasks.
- May draft internal and external correspondence, prepare presentations, and create written standard operating procedures.
- May engage in recurring status reporting, including achievement of team and individual goals.
- Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
Knowledge, Skills and Abilities
- Knowledge of key compensation legislation and tests for compliance with the Fair Labor Standards Act.
- Knowledge of internal and external equity in compensation.
- Knowledge of job evaluation methods and pay structures.
- Skilled in working with spreadsheets at an intermediate level, such as using lookup functions, text functions, date functions, and basic PivotTables.
- Ability to match District job descriptions with positions at other entities.
- Ability to work independently with minimal supervision.
- Ability to maintain confidentiality, conduct business in ethical manner, present a credible image, and maintain self-confidence.
- Ability to use qualitative and quantitative methods and tools for analysis, interpretation and decision-making.
- Able to connect to a variety of audiences/levels within the organization.
- Ability to use software to create spreadsheets, databases, and do word processing.
- Ability to organize and coordinate work, while handling multiple tasks and tight deadlines.
- Ability to communicate effectively, both oral and written forms.
- Ability to engage in self-evaluation with regard to performance and professional growth.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Travels to school district buildings and professional meetings as required.
Physical and Mental Demands, Work Hazards
- Tools/Equipment Used: Standard office equipment, including computer and peripherals.
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse.
- Lifting: Occasional light lifting and carrying (less than 15 pounds).
- Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
- Attendance: Regular and punctual attendance at the worksite is required for this position.
- Mental Demands: Maintains emotional control under stress; works with frequent interruptions.
Minimum Required Qualifications
Education: High School diploma, GED, or Texas High School Equivalency certificate.
- Prefer Bachelor’s degree or currently enrolled at an accredited university in Human Resources, Business Administration, or other related field.
- Certification/License: None.
- Experience: 3 years’ experience working with job descriptions.
Note: These statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all job responsibilities.